CONSTITUTION/BYLAWS FORT ST. JOHN COMMUNITY ARTS COUNCIL
Original Constitution dated March 1969 COPY OF ORIGINAL WITH SEAL AND SIGNATURE in Arts Council files
Filed and Registered 18603940 Jun 11, 1970 A.H.Hall Registrar of Companies Soc #8837 Fees $24.00
By-Laws Resolutions Registered 221069383 Nov. 15, 1976 M.A.Jorre de St Jorre Registrar of Comp
CONSTITUTION AND BY-LAWS
THE COMMUNITY ARTS COUNCIL OF FORT ST. JOHN
CONSTITUTION AS OF MARCH, 1969
ARTICLE 1 – NAME
The name of the Society is “The Community Arts Council of Fort St. John.”
ARTICLE 2 – OBJECTS
The objects of this Society shall be to increase and broaden the opportunities for Fort St.
John and district citizens to enjoy and to participate in cultural activities, and shall include
the following activities:
Province OF British Columbia
I hereby Certifythat The Community Arts council of Fort St. John incorporated on the eleventh day of June, one thousand nine hundred and seventy, under Certificate No. 8837 Soc. has pursuant to the “Society Act” altered its objects and that its objects now are:
CHANGED AT JUNE 11, 1974 AGM AND REGISTERED NOV 15, 1976
2. (a) To help co-ordinate the work and progress of cultural groups in the Fort St. John area; and in the event that the Society is wound up or dissolved, to transfer the assets of the Society remaining after payment of all debts and liabilities to the Fort St. John Public Library Association, or if that organization is not in existence or is not a recognized charitable organization at the time of dissolution or winding up of the Society, then to another recognized charitable organization or organization, in the Province of British Columbia, or elsewhere in Canada, as directed by the members of the Society; and this provision with respect to dissolution and winding up shall be and is unalterable.
CONSTITUTION/BYLAWS FSJ CAC pg 1
(b) To stimulate and encourage the development of cultural projects and activities.
(c) To render service to all participating groups.
(d) To act as a clearing house for information on cultural projects and activities.
(e) To foster interest and pride in the cultural heritage of this community.
(f) To interpret the work of cultural groups of the community, enlist public interest and promote
(g) To bring to the attention of civic and provincial authorities the cultural needs of this community.
GIVEN under my hand and seal of office at Victoria, B.C. this twentieth day of October, one thousand nine hundred and seventy six. M.A. JORRE DE ST JORRE Registrar of Companies.
ARTICLE 3 – PLACE OF OPERATION
The operations of the Society are to be chiefly carried on in the area known as Fort St. John, in
the Province of British Columbia.
BY-LAWS AS OF MARCH, 1969
ARTICLE 4 – MEMBERSHIP
Membership in the Community Arts Council of Fort St. John shall include organizations and individuals engaged in or interested in cultural activities, subscribing to the above objects and paying the annual dues set forth.
ARTICLE 5- FEES
Annual fees for all classes of membership in the Community Arts Council of Fort St. John shall be determined from time to time by the Board of Directors.
ARTICLE 6- FISCAL YEAR
The Fiscal Year of the Society shall end on the 30th day of June each year.
CHANGED AT JUNE 11, 1974 AGM AND REGISTERED NOV 15, 1976
ARTICLE 7 –DIRECTORS
By the deletion of all of Paragraph A of Article and by substituting therefore the following:
(a) The director of the Society shall be:
CONSTITUTION/BYLAWS FSJ CAC pg 2
“President, Vice-President, Secretary of Advocacy, Secretary of Minutes, and Treasurer. No person may hold any single office more than two (2) successive years unless there is a unanimous vote in favour of the incumbent.”
(b) There shall be a Board of Directors which shall be made up of the officers, the Past President and at least three (3) members at large elected by the General Meeting.
ARTICLE 8 – ELECTION OF OFFICER AND DIRECTORS
(a) The Directors of the Society shall be elected at the Annual General Meeting each year, shall take office immediately and shall hold office for two years.
(b) At least four weeks prior to the Annual General Meeting the director of the Society shall appoint a nominating committee which shall consist of three (3) members of the Society.
(c) The Nominating Committee shall prepare a slate of Directors for the ensuing year and shall report the same at the Annual Meeting; providing that nominations may be made from the floor at the Annual Meeting and, when properly seconded, such names shall be added to those recommended by the Nominating Committee.
(d) Consent of a nominee for election as a Director of the Society must be obtained before his nomination.
ARTICLE 9 – Replacement and Removal of Directors
(a) Vacancies in directorships may be filled by the surviving Directors as they occur from among the qualified members of the Society.
(b) The Society may by extraordinary resolution remove any Officer or Director before the expiration of his period of office and may by ordinary resolution appoint another member of the Society in his place. The extraordinary resolution shall be a resolution passed by a majority of not less than three-fourths of the members present at a General Meeting of the Society of which not less than fourteen (14) days written notice has been given stating the resolution to be presented.
ARTICLE 10 – DUTIES OF DIRECTORS
(a) The duties of the Directors of the Society shall be such as are ordinarily performed and discharged by the respective directors.
CONSTITUTION/BYLAWS FSJ CAC pg 3
(b) The Board of Directors shall be responsible for carrying on the business and activities of the Society.
ARTICLE 11 – STAFF
(a) An Executive Director or Executive Secretary may be appointed by the Board of Directors and shall hold office at its pleasure.
(b) Upon appointment, the Executive Director or Executive Secretary shall attend meetings of the Board of Directors but shall have no vote.
(c) Upon appointment, the Executive Director or Executive Secretary shall, with the approval of the Board of Directors, appoint such additional staff as may be required to carry out the activities of the Society.
(d) Remuneration of the Executive Director or Executive Secretary and other members of the staff shall be fixed by the Board of Directors.
ARTICLE 12 – COMMITTEES
(a) The Executive shall create committees as required from time to time to ensure the efficient operation of the affairs of the Society.
(b) Chairmen of these committees shall be chosen by the Directors.
(c) Chairmen of each committee shall appoint the members of his or her committees.
ARTICLE 13- MEETINGS
(a) The Annual General Meeting of the Society shall be held in the month of September in each year, upon a date and at a time to be set by the Directors of the Society.
(b) Special General Meetings may be called by the Executive Committee at any time.
(c) At least seven days written notice of all Annual and General Meetings of the Council shall be given the members, specifying the time and place of such meeting.
(d) At all General Meetings of the Society each individual member in good standing who is personally present, shall be entitled to one vote; and a delegated representative, if personally present, of each Organization Member in good standing, shall be entitled to one vote.
CONSTITUTION/BYLAWS FSJ CAC pg 4
(e) No business shall be transacted at any Annual or Special Meeting unless a quorum consisting of at least five members entitled to vote shall be present.
(f) Meetings of the Board of Directors shall be held from time to time at the call of the President.
(g) At least twenty-four (24) hours notice shall be given of all meetings of the Board of Directors’.
(h) No business shall be transacted at any meeting of the Board of Directors unless a quorum consisting of one-third (1/3) of the Directors entitled to vote shall be present.
(i) If ten (10) members of the Society shall, in writing, request the calling of a Special General Meeting, specifying therein the object for which such a meeting is called, the Secretary must call said meeting forthwith.
ARTICLE 14 – MINUTES OF MEETING
Preparation and custody of minutes of proceeding of General meetings of the Society, meetings
of the Board of Directors, and of the Committee, also preparation and custody of
other books, records and accounts, shall be the responsibility of the Secretary or Treasurer, but
this responsibility may be delegated to the Executive Director or Executive Secretary.
ARTICLE 15 –
(1) REVENUE AND EXPENDITURE
(a) All funds raised by donations, raffles, lotteries, admission charges, and the sale of goods and services, or otherwise, by the Society, or any of its sections or committees, acting as such, shall be considered general funds of the Society, and subject to the accounting procedures approved by the Board of Directors.
(b) All funds expended by the Society or by any of its sections or committee, acting as such, shall be considered general expenditures of the Society, and be subject to the approval of the Board of Directors and to the accounting procedures approved by the board.
(2) BORROWING OF MONEY
The Board of Directors may, upon a three-fourths majority vote, raise or borrow any sum or sums of money for the purposes of the Society either at one time, or from time to time, and at such rate of interest, and in such manner and form, and upon such security as shall be specified
CONSTITUTION/BYLAWS FSJ CAC pg 5
in such resolution; and for this purpose may mortgage, pledge, hypothecate and charge all or any part of the property of the Society now held or hereafter to be acquired; provided however that in no case shall debentures be issued by the Society without the sanction of an extraordinary resolution of the Society.
ARTICLE 16- AUDITORS
The accounts of the Society shall as soon as practicable after the end of each fiscal year be examined, and their correctness ascertained by one or more auditor or auditors, who shall be appointed annually at the Annual Meeting.
ARTICLE – 17- INSPECTION
All books, accounts and records of the Society shall be open for inspection by the officers and directors at all reasonable times and for inspection by members of the Society in good standing upon application to the Board of Directors at such times and places as the Board of Directors shall deem fit.
ARTICLE – 18- AMENDMENTS
This Constitution may be added to, altered or amended by an extraordinary resolution by a two-thirds majority of the members present at any annual or General Meeting of the Society, provided that notice of such addition , alteration or amendment shall have been mailed to the members, in writing, at least fourteen (14) days prior to such a meeting.
CONSTITUTION/BYLAWS FSJ CAC pg 6