“Societies Act”

of

THE COMMUNITY ARTS COUNCIL OF FORT ST. JOHN

 

CONSTITUTION AS OF MARCH, 1969

ARTICLE 1 – NAME         

ARTICLE   2 – OBJECTS

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I hereby Certifythat The Community Arts council of Fort St. John incorporated on the eleventh day of June, one thousand nine hundred and seventy, under Certificate No. 8837 Soc. has pursuant to the “Society Act” altered its objects and that its objects now are:

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2. (a)     To help co-ordinate the work and progress of cultural groups in the Fort St. John area; and in the event that the Society is wound up or dissolved, to transfer the assets of the Society remaining after payment of all debts and liabilities to the Fort St. John Public Library Association, or if that organization is not in existence or is not a recognized charitable organization at the time of dissolution or winding up of the Society, then to another recognized charitable organization or organization, in the Province of British Columbia, or elsewhere in Canada, as directed by the members of the Society; and this provision with respect to dissolution and winding up shall be and is unalterable.

 

 

 

 

  (b)      To stimulate and encourage the development of cultural projects and activities.

 

 

 

 

GIVEN under my hand and seal of office at Victoria, B.C. this twentieth day of October, one thousand nine hundred and seventy six. M.A. JORRE DE ST JORRE Registrar of Companies.

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ARTICLE 3 – PLACE OF OPERATION

 

BY-LAWS AS OF MARCH, 1969

ARTICLE 4 – MEMBERSHIP

Membership in the Community Arts Council of Fort St. John shall include organizations and individuals engaged in or interested in cultural activities, subscribing to the above objects and paying the annual dues set forth.

 

ARTICLE 5- FEES

 

ARTICLE 6- FISCAL YEAR

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ARTICLE 7 –DIRECTORS

(a)    The director of the Society shall be:

 

“President, Vice-President, Secretary of Advocacy, Secretary of Minutes, and Treasurer. No person may hold any single office more than two (2) successive years unless there is a unanimous vote in favour of the incumbent.”

 

 

(b)   There shall be a Board of Directors which shall be made up of the officers, the Past President and at least three (3) members at large elected by the General Meeting.

 

ARTICLE   8 – ELECTION OF OFFICER AND DIRECTORS

(a)    The Directors of the Society shall be elected at the Annual General Meeting each year, shall take office immediately and shall hold office for two years.

 

(b)   At least four weeks prior to the Annual General Meeting the director of the Society shall appoint a nominating committee which shall consist of three (3) members of the Society.

 

(c)    The Nominating Committee shall prepare a slate of Directors for the ensuing year and shall report the same at the Annual Meeting; providing that nominations may be made from the floor at the Annual Meeting and, when properly seconded, such names shall be added to those recommended by the Nominating Committee.

 

(d)   Consent of a nominee for election as a Director of the Society must be obtained before his nomination.

 

ARTICLE   9 – Replacement and Removal of Directors

(a)    Vacancies in directorships may be filled by the surviving Directors as they occur from among the qualified members of the Society.

 

(b)   The Society may by extraordinary resolution remove any Officer or Director before the expiration of his period of office and may by ordinary resolution appoint another member of the Society in his place. The extraordinary resolution shall be a resolution passed by a majority of not less than three-fourths of the members present at a General Meeting of the Society of which not less than fourteen (14) days written notice has been given stating the resolution to be presented.

 

ARTICLE   10 – DUTIES OF DIRECTORS

(a)    The duties of the Directors of the Society shall be such as are ordinarily performed and discharged by the respective directors.

 

 

 

 

(b)   The Board of Directors shall be responsible for carrying on the business and activities of the Society.

 

ARTICLE   11 – STAFF

(a)    An Executive Director or Executive Secretary may be appointed by the Board of Directors and shall hold office at its pleasure.

 

(b)   Upon appointment, the Executive Director or Executive Secretary shall attend meetings of the Board of Directors but shall have no vote.

 

(c)    Upon appointment, the Executive Director or Executive Secretary shall, with the approval of the Board of Directors, appoint such additional staff as may be required to carry out the activities of the Society.

 

(d)   Remuneration of the Executive Director or Executive Secretary and other members of the staff shall be fixed by the Board of Directors.

 

ARTICLE   12 – COMMITTEES

(a)    The Executive shall create committees as required from time to time to ensure the efficient operation of the affairs of the Society.

 

(b)   Chairmen of these committees shall be chosen by the Directors.

 

(c)    Chairmen of each committee shall appoint the members of his or her committees.

 

ARTICLE   13- MEETINGS

(a)    The Annual General Meeting of the Society shall be held in the month of September in each year, upon a date and at a time to be set by the Directors of the Society.

 

(b)   Special General Meetings may be called by the Executive Committee at any time.

 

(c)    At least seven days written notice of all Annual and General Meetings of the Council shall be given the members, specifying the time and place of such meeting.

 

(d)   At all General Meetings of the Society each individual member in good standing who is personally present, shall be entitled to one vote; and a delegated representative, if personally present, of each Organization Member in good standing, shall be entitled to one vote.

 

 

 

 

(e)   No business shall be transacted at any Annual or Special Meeting unless a quorum consisting of at least five members entitled to vote shall be present.

 

(f)     Meetings of the Board of Directors shall be held from time to time at the call of the President.

 

(g)    At least twenty-four (24) hours notice shall be given of all meetings of the Board of Directors’.

 

(h)   No business shall be transacted at any meeting of the Board of Directors unless a quorum consisting of one-third (1/3) of the Directors entitled to vote shall be present.

 

(i)     If ten (10) members of the Society shall, in writing, request the calling of a Special General Meeting, specifying therein the object for which such a meeting is called, the Secretary must call said meeting forthwith.

 

ARTICLE   14 – MINUTES OF MEETING

 of the Board of Directors, and of the Committee, also preparation and custody of

other books, records and accounts, shall be the responsibility of the Secretary or Treasurer, but

this responsibility may be delegated to the Executive Director or Executive Secretary.

 

ARTICLE   15 –

(1)    REVENUE AND EXPENDITURE

(a)    All funds raised by donations, raffles, lotteries, admission charges, and the sale of goods and services, or otherwise, by the Society, or any of its sections or committees, acting as such, shall be considered general funds of the Society, and subject to the accounting procedures approved by the Board of Directors.

(b)   All funds expended by the Society or by any of its sections or committee, acting as such, shall be considered general expenditures of the Society, and be subject to the approval of the Board of Directors and to the accounting procedures approved by the board.

(2)    BORROWING OF MONEY

The Board of Directors may, upon a three-fourths majority vote, raise or borrow any sum or sums of money for the purposes of the Society either at one time, or from time to time, and at such rate of interest, and in such manner and form, and upon such security as shall be specified

 

 

 

 

 

 

in such resolution; and for this purpose may mortgage, pledge, hypothecate and charge all or any part of the property of the Society now held or hereafter to be acquired; provided however that in no case shall debentures be issued by the Society without the sanction of an extraordinary resolution of the Society.

 

ARTICLE   16- AUDITORS

The accounts of the Society shall as soon as practicable after the end of each fiscal year be examined, and their correctness ascertained by one or more auditor or auditors, who shall be appointed annually at the Annual Meeting.

 

ARTICLE – 17- INSPECTION

All books, accounts and records of the Society shall be open for inspection by the officers and directors at all reasonable times and for inspection by members of the Society in good standing upon application to the Board of Directors at such times and places as the Board of Directors shall deem fit.

 

ARTICLE – 18- AMENDMENTS

This Constitution may be added to, altered or amended by an extraordinary resolution by a two-thirds majority of the members present at any annual or General Meeting of the Society, provided that notice of such addition , alteration or amendment shall have been mailed to the members, in writing, at least fourteen (14) days prior to such a meeting.